Careers

Position Summary

The Accounting Clerk provides financial and administrative support to the Finance Department. The primary purpose of the position is to assist in the day-to-day accounting functions of Accounts Payable (AP), and Accounts Receivable (AR)  along with general ledger analysis in accordance with generally accepted accounting and cost reimbursement principles related to federal and state regulations.

Essential Functions

• Manage day-to-day processes for Accounts Payable (AP) and Accounts Receivable (AR).
• Maintain accurate financial records and ensure compliance with internal policies.
• Prepare new and reconcile outstanding Purchase Orders (PO).
• Perform account reconciliations and general ledger entries.
• Assist in month-end procedures.
• Support the accounting department with various administrative and reporting tasks.
• Review and route invoices for approval.
• Review and process invoices with purchase orders, including attaching all supporting documentation to invoice.
• Code items such as invoices, vouchers, expense reports, check requests, etc., with correct account codes conforming to EMDC’s standard procedures to ensure proper entry into the financial system.
• Communicate with vendors, customers and internal departments as needed including notification of payments, resolving discrepancies, and setting up new vendors in accounting system.
• Investigate and resolve problems associated with processing invoices.
• Prepare batch check runs, wire transfers, bank transfers and ACH payments.
• Prepare various status reports and monthly closings.
• Any other duties or responsibilities as assigned by the Finance Manager.

Job Requirements

• Requires strong knowledge of AR, AP and account reconciliation practices.
• Requires proficiency in accounting software and Microsoft Excel.
• Requires high level of attention to detail and strong organizational skills.
• Requires strong working knowledge of accounting practices and theory, grants management, and fund accounting.
• Requires use of accounting & grants management software, internet, electronic mail, and office productivity software, including spreadsheets and databases.
• Requires ability to: be exact or highly accurate; to meet strict deadlines; to work with others in a group or team; and to work with external customers or the public.
• Requires face-to-face discussions with individuals or teams, contact with others (face-to-face, by telephone, or otherwise), repeating the same physical activities or mental activities over and over, and working indoors in environmentally controlled conditions.
• Requires working with limited supervision.

Core Competencies

Computer skills – Skilled in the use of computers, adapts to new technology, learns new programs quickly, and uses computers to improve productivity.

Customer service – Handles customer and vendor questions and complaints, handles service problems politely and efficiently, always available during working hours for customers, follows procedure to solve customer problems, understands company products and services, maintains pleasant and professional image.

Dependability – Meets commitments, works independently, accepts accountability, handles change, sets personal standards, stays focused under pressure, and meets attendance/punctuality requirements.

Integrity/Ethics – Deals with others in a straightforward and honest manner, is accountable for actions, maintains confidentiality, supports company values, and conveys good news and bad.

Teamwork – Meets all team deadlines and responsibilities, listens to others and values opinions, helps team leader to meet goals, welcomes newcomers and promotes a team atmosphere.

Position Competencies:

Communication – Communicates well both verbally and in writing, creates accurate and punctual reports, delivers presentations, shares information and ideas with others, has good listening skills.

Customer Focus – Builds customer confidence, is committed to increasing customer satisfaction, sets achievable customer expectations, assumes responsibility for solving customer problems, ensures commitments to customers are met, solicits opinions and ideas from customers, responds to internal customers.

Decision Making/Judgment – Recognizes problems and responds, systematically gathers information, sorts through complex issues, seeks input from others, addresses root cause of issues, makes timely decisions, can make difficult decisions, uses consensus when possible, and communicates decisions to others.

Initiative – Tackles problems and takes independent action, seeks out new responsibilities, acts on opportunities, generates new ideas, practices self-development.

Job Knowledge – Understands duties and responsibilities, has necessary job knowledge, has necessary technical skills, understands company mission/values, keeps job knowledge current, and is in command of critical issues.

Listening Skills – Listens attentively to others, asks clarifying questions, actively listens, stays open to other viewpoints, and manages distractions and interruptions.

Problem Solving/Analysis – Breaks down problems into smaller components, understands underlying issues, can simplify and process complex issues, and understands the difference between critical details and unimportant facts.

Results Focus – Targets and achieves results, sets challenging goals, prioritizes tasks, overcomes obstacles, accepts accountability, sets team standards and responsibilities, provides leadership/motivation.

Education/Experience

Associate’s degree in accounting (or related field) and 3+ years of hands-on accounting experience are required.

Excellent written and verbal communication skills are preferred.

Working Conditions

General business hours are 8:00 a.m. to 5:00 p.m. Monday through Friday. Work is generally performed in an indoor, professional office environment.

While performing the duties of this job, the employee is regularly required to sit and talk or listen and regularly required to use a keyboard for typing. The employee is often required to stand and walk. The employee must occasionally lift and/or move up to 20 pounds. Specific vision abilities required by this job include close vision and ability to adjust focus. The employee must travel to different locations and must be able to provide own transportation.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Disclaimer: Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.

Eastern Maine Development Corporation is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other status protected by law.

Position Summary

The Procurement Counselor is a staff member of EMDC’s Maine APEX Accelerator (APEX) program, helping businesses to grow and create a positive and measurable impact on the Maine economy. This position will provide counseling, training, and technical assistance to clients, advising them on how to identify potential contracting opportunities and obtain contracts with the Department of Defense, other federal agencies, state and/or local governments, and prime government contractors.

Specific responsibilities include one-on-one counseling and training with business clients. This position requires strong client counseling skills and the ability to build professional relationships with government agencies and prime contractors. While experience in the government contracting marketplace is preferred, we welcome candidates with experience as educators/trainers who possess a strong interest and aptitude for learning government contracting regulations and procedures and then teaching them to business clients. You must genuinely enjoy talking with and helping people to be successful in this role.

This position is based in Oxford, Franklin, and Androscoggin counties in Maine and requires the ability to work independently with minimal supervision. The role involves regular travel throughout the state (primarily within your assigned region), annual out-of-state travel, and flexibility to support after-hours events, trainings, and client needs. The position is partially remote, requiring a high level of self-management, adaptability, and accountability.

Essential Functions

• Build relationships with businesses and guide them through the process of finding, bidding, and performing on government contracts and subcontracts, assessing their capacity/suitability for government contracting through individualized counseling and ongoing communication.
• Assist businesses with government registrations and certifications; interpretation of regulations; identifying opportunities; marketing to government buyers; proposal development; post-award activities; and more.
• Develop and deliver workshops/webinars on specific topics of interest in government procurement.
• Develop and maintain relationships with federal, state, and local government agencies and prime contractors, as well as with other business resource providers throughout the region.
• Research and keep up to date on relevant contracting opportunities, process or regulatory changes, procurement systems, and multiple award schedules as required.
• Keep detailed and accurate records of counseling activities and client progress.
• Conduct professional activities in accordance with the highest standards of ethics and integrity and avoid any real or perceived conflicts of interest.
• Other duties as assigned.

Job Requirements

• Requires a high level of professionalism, energy and enthusiasm.
• Successful incumbents are highly motivated.
• Requires working in a team environment.
• Requires strong problem-solving skills

• Must be capable of managing their workload independently exercising sound judgment, and proactively creating tasks and goals without close supervision.

Core Competencies

Computer skills – Skilled in the use of computers, adapts to new technology, learns new programs quickly, and uses computers to improve productivity.

Customer service – Handles customer and vendor questions and complaints, handles service problems politely and efficiently, always available during working hours for customers, follows procedure to solve customer problems, understands company products and services, maintains pleasant and professional image.

Dependability – Meets commitments, works independently, accepts accountability, handles change, sets personal standards, stays focused under pressure, and meets attendance/punctuality requirements.

Integrity/Ethics – Deals with others in a straightforward and honest manner, is accountable for actions, maintains confidentiality, supports company values, and conveys good news and bad.

Teamwork – Meets all team deadlines and responsibilities, listens to others and values opinions, helps team leader to meet goals, welcomes newcomers and promotes a team atmosphere.

Position Competencies:

Communication – Communicates well both verbally and in writing, creates accurate and punctual reports, delivers presentations, shares information and ideas with others, has good listening skills.

Customer Focus – Builds customer confidence, is committed to increasing customer satisfaction, sets achievable customer expectations, assumes responsibility for solving customer problems, ensures commitments to customers are met, solicits opinions and ideas from customers, responds to internal customers.

Decision Making/Judgment – Recognizes problems and responds, systematically gathers information, sorts through complex issues, seeks input from others, addresses root cause of issues, makes timely decisions, can make difficult decisions, uses consensus when possible, and communicates decisions to others.

Initiative – Tackles problems and takes independent action, seeks out new responsibilities, acts on opportunities, generates new ideas, practices self-development.

Job Knowledge – Understands duties and responsibilities, has necessary job knowledge, has necessary technical skills, understands company mission/values, keeps job knowledge current, and is in command of critical issues.

Listening Skills – Listens attentively to others, asks clarifying questions, actively listens, stays open to other viewpoints, and manages distractions and interruptions.

Problem Solving/Analysis – Breaks down problems into smaller components, understands underlying issues, can simplify and process complex issues, and understands the difference between critical details and unimportant facts.

Results Focus – Targets and achieves results, sets challenging goals, prioritizes tasks, overcomes obstacles, accepts accountability, sets team standards and responsibilities, provides leadership/motivation.

Education/Experience

• Bachelor’s degree (any discipline) and two years or more of business or education/training assistance.
• This is a training and counseling position, so those skills will be weighed heavily.
• Preferred experience: Three years or more of federal government contracting or training experience, either within government, private industry, or an APEX Accelerator.

Working Conditions

• General business hours are 8:00 a.m. to 5:00 p.m. Monday through Friday, though exempt positions will typically require work outside of general business hours, including evenings or occasional weekends.
• This position is partially remote and requires a reliable home office setup.
• Regular in-state travel is required, as well as annual out-of-state travel for professional development and program obligations.
• Work is generally performed in an indoor, professional office environment, though travel requires adaptability to a variety of settings.
• While performing the duties of this job, the employee is regularly required to sit, talk, listen, and use a keyboard for typing. The employee is often required to stand and walk. The employee must occasionally lift and/or move up to 20 pounds. Specific vision abilities required by this job include close vision and ability to adjust focus. The employee must provide their own reliable transportation.
• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Disclaimer: Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.

Eastern Maine Development Corporation is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other status protected by law.

Position Summary

This full-time position (40 hours per week position, Monday – Friday 8am-5pm) will join a dynamic organization and team that assists people, communities, and businesses throughout the state. This position is based in the Bangor, Maine office.

The APEX Program Assistant supports the APEX Director and procurement counselors with day-to-day activities, including workshop/webinar planning and preparation, marketing strategy implementation, newsletter support, social media coordination, Bid Match posting, matchmaker event organization and implementation, preparation and presentation of data and reports, and design and development of marketing and outreach materials.

Essential Functions

• Serves as the APEX team’s physical, in-office presence, handling client drop-ins and other EMDC department inquiries.
• Assists in APEX training workshop administration and implementation, both virtual and in-person.
• Supports development of monthly APEX newsletter and other materials, both digital and print.
• Maintains APEX’s social media accounts by creating and scheduling content, producing graphics, engaging with followers, and tracking analytics.
• Interacts with Maine APEX clients to field questions and direct them to appropriate staff.
• Supports APEX Director and team in setting up, administering, and conducting regional Matchmaker events.
• Maintains relevant training, facility, and match logs.
• Updates APEX Constant Contact databases.
• Maintains selected APEX files—both hardcopy and electronic—and updates client information as required.
• Performs internet searches of awards to APEX clients and updates client records accordingly.
• Maintains calendars of events of interest to APEX.
• Designs marketing materials (digital and print) to support outreach and events, ensuring brand consistency.
• Assists in marketing campaigns by developing strategies to increase program visibility and community engagement.
• General administrative activities in support of the APEX program.
• Other duties as assigned.

 

Job Requirements

• Strong, professional communication skills in person, on the phone, and through email.
• Organizational skills to ensure successful coordination of events and conferences.
• Face-to-face discussions with individuals or teams.
• High accuracy and strong attention to detail.
• Ability to meet strict deadlines.
• Significant coordination with others in accomplishing work activities.
• Collaboration with others in a group or team setting.
• Ability to work independently with limited supervision and create/manage tasks proactively.
• Experience with marketing, branding, or communications preferred.
• Working knowledge of graphic design principles and proficiency with Canva, Adobe Creative Suite, or similar tools strongly desired.
• Working indoors in environmentally controlled conditions.

Technical Skills

• Creating/managing Microsoft Teams meetings.
• Maintaining and growing social media accounts (Facebook, X (formerly Twitter), and LinkedIn).
• Developing engaging multimedia content including graphics, flyers, infographics, and event promotions.
• Creation of reports and presentations; manipulation of data from databases.
• Creation of newsletters and announcements via Constant Contact.

Core Competencies

Computer skills – Skilled in the use of computers, adapts to new technology, learns new programs quickly, and uses computers to improve productivity.

Customer service – Handles customer and vendor questions and complaints, handles service problems politely and efficiently, always available during working hours for customers, follows procedure to solve customer problems, understands company products and services, maintains pleasant and professional image.

Dependability – Meets commitments, works independently, accepts accountability, handles change, sets personal standards, stays focused under pressure, and meets attendance/punctuality requirements.

Integrity/Ethics – Deals with others in a straightforward and honest manner, is accountable for actions, maintains confidentiality, supports company values, and conveys good news and bad.

Teamwork – Meets all team deadlines and responsibilities, listens to others and values opinions, helps team leader to meet goals, welcomes newcomers and promotes a team atmosphere.

Position Competencies:

Communication – Communicates well both verbally and in writing, creates accurate and punctual reports, delivers presentations, shares information and ideas with others, has good listening skills.

Customer Focus – Builds customer confidence, is committed to increasing customer satisfaction, sets achievable customer expectations, assumes responsibility for solving customer problems, ensures commitments to customers are met, solicits opinions and ideas from customers, responds to internal customers.

Decision Making/Judgment – Recognizes problems and responds, systematically gathers information, sorts through complex issues, seeks input from others, addresses root cause of issues, makes timely decisions, can make difficult decisions, uses consensus when possible, and communicates decisions to others.

Initiative – Tackles problems and takes independent action, seeks out new responsibilities, acts on opportunities, generates new ideas, practices self-development.

Job Knowledge – Understands duties and responsibilities, has necessary job knowledge, has necessary technical skills, understands company mission/values, keeps job knowledge current, and is in command of critical issues.

Listening Skills – Listens attentively to others, asks clarifying questions, actively listens, stays open to other viewpoints, and manages distractions and interruptions.

Problem Solving/Analysis – Breaks down problems into smaller components, understands underlying issues, can simplify and process complex issues, and understands the difference between critical details and unimportant facts.

Results Focus – Targets and achieves results, sets challenging goals, prioritizes tasks, overcomes obstacles, accepts accountability, sets team standards and responsibilities, provides leadership/motivation.

Education/Experience

• Associate’s degree or equivalent in Marketing, Communications, or a related field required.
• Bachelor’s degree in marketing, Communications or a related field preferred.
• Strong working knowledge of Microsoft Office Suite required.
• Experience in planning and conducting Zoom/Teams meetings and/or webinars preferred.
• Strong organizational skills and the ability to meet deadlines in a fast-paced office environment required.
• Superior customer service skills a must.
• Demonstrated history of being dependable and timely with attendance required.
• Valid driver’s license required and access to own reliable vehicle preferred.
• Experience in marketing, communications, social media management, or graphic design strongly preferred.

 

Working Conditions

• General business hours are 8:00 a.m. to 5:00 p.m. Monday through Friday, though exempt positions will typically require work outside of general business hours, including evenings or occasional weekends.

• Work is generally performed in an indoor, professional office environment.
• While performing the duties of this job, the employee is regularly required to sit and talk or listen and regularly required to use a keyboard for typing. The employee is often required to stand and walk. The employee must occasionally lift and/or move up to 20 pounds. Specific vision abilities required by this job include close vision and ability to adjust focus.
• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Disclaimer: Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.

Eastern Maine Development Corporation is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other status protected by law.